Event Covid Requirements

To ensure the safety and comfort of all guests at GroceryAid events we are following government guidance and asking all guests to show evidence of their negative COVID Status. Please be ready to show proof of your COVID Status when you arrive. We will be using the NHS app for this, details of how to do this are set out below. This is NOT the NHS Covid-19 Track and Trace app you use to check in to venues.

Although the process is quite simple, it’s new to all of us, so we’ve broken it down as clearly as we can in the FAQs. We know it looks like a lot of information but please find the section that best suits your circumstances and follow the instructions carefully. If you have a question we haven’t covered, please email us at events@groceryaid.org.uk.

 

1. How do I obtain an NHS COVID Pass?

As well as your Photographic ID, you will be required to show proof of your COVID-19 status upon entry. Everyone will be required to show one of the following:

  • Proof of full COVID-19 vaccination with both doses received at least 14 days before your arrival; [OR]
  • Proof of a negative NHS COVID-19 Lateral Flow Device (LFD) taken within 48 hours of your arrival; your lateral flow test must be reported via the public reporting system HERE [OR]
  • Proof of natural immunity based upon a positive PCR test taken within 180 days of the event (including 10 days self-isolation following the result).

Please remember that your Lateral Flow Test result can take up to 2 hours to appear in the Covid Status App so it is worth logging your test the night before you are due to arrive.

We recommend that you order your free Lateral Flow Test to be delivered to your home or pick one up from a nearby location as soon as possible.

We will NOT accept a text message of your Negative Test Result unless you are a resident outside of England and have not been double vaccinated in which case, you can show proof of COVID status through a text message of your Negative Test Result.

We will NOT accept vaccine cards issued at vaccination centres as proof of vaccination.

Please do not bring your negative lateral flow device to the event as evidence.

Anyone presenting a test result that is falsified or not their own can be refused admission to the event.

 

2. How do I show my COVID Status?

If you are an adult registered with a GP in England, you will need to show an NHS COVID Pass. We will be primarily using the NHS app for this NOT the NHS Covid-19 Track & Trace app, details of how to do this are in the FAQs below.

 

3. How do I get a COVID Pass to show a negative Lateral Flow Test Result?

This is the appropriate section for those who have not had 2 doses of vaccine at least 14 days before your arrival at the event.

You can order a free lateral flow test to be delivered to your home or pick one up from a nearby location. There could be high demand for tests in the coming weeks so plan ahead and be prepared! Take your test no more than 48 hours before you intend to arrive at GroceryAid events, you will then need to report your result here: https://www.gov.uk/report-covid19-result.

HOW TO SUBMIT YOUR LATERAL FLOW TEST

Do your Lateral Flow Test and register your test result here using the barcode/QR code on the test. You will be prompted to ‘Sign in or create an account.’ You will need your NHS Log In details. If you do not have these, the site will walk you through the steps required.

Your test result will be available on the website or NHS app shortly after reporting – it may take up to 2 hours to appear. If you are having issues with the NHS App please head here – do not contact the events team.

HOW TO GET YOUR COVID PASS- WITH NHS ACCOUNT

Open the NHS App or NHS Website and log in. You can download the NHS App from the App Store or Google Play Store. (Note this is NOT the same as the NHS Covid-19 app). You will need your NHS number. Find your NHS number HERE. The App will also walk you through the process of getting your NHS number for you if you don’t know it.

  • Click ‘Get your NHS COVID Pass’. Click ‘Domestic’
  • Your name and QR Code will be displayed. This is your NHS COVID Pass. You will not be permitted entry to GroceryAid events without this pass.
  • If you’re using your phone, select “Receive an offline copy by email” this will send email to your chosen address so you can print on your computer.
  • If you are using your computer select “Download PDF copy” and print. Screenshots will only be permitted alongside photographic ID.
  • On entry to GroceryAid events, show your NHS Covid Pass as a print-out or in the app alongside your ticket and Photographic ID.

If you are having issues with the NHS App please head here.

 

4. How do I get a COVID Pass to show that I am fully vaccinated?

SMARTPHONE USERS –  FULLY VACCINATED

The easiest way to show your Vaccine Status is via The NHS APP. We will NOT accept vaccine cards issued at vaccination centres as proof of vaccination.

  • Download the NHS App from the App Store or Google Play Store. (Note this is NOT the same as the NHS Covid 19 Track & Trace app) You will need your NHS number. Find your NHS number HERE
  • Log In or create an account. You will need your NHS number and log In details. If you do not have these, the app will walk you through the steps required.
  • On the NHS App home page, click ‘Get your NHS COVID Pass’.
  • Click ‘Domestic’
  • Providing your second dose was received at least 14 days prior, your name and QR Code will be displayed. This is your NHS COVID Pass
  • If you’re using your phone, select “Receive an offline copy by email” this will send an email to your chosen address so you can print on your computer.
  • If you are using your computer select “Download PDF copy” and print. Screenshots will not be permitted
  • On entry to GroceryAid events, show your NHS Covid Pass in the app or as a paper print-out alongside your ticket(s) if applicable and Photographic ID.

If you are having issues with the NHS App please head here – do not contact the events team

NON- SMARTPHONE USERS – FULLY VACCINATED

OPTION 1- NHS WEBSITE

  • Go to the NHS Covid Pass Website – NHS Covid Pass Website. Log in or create an account. You will need your NHS number and log In details. If you do not have these, the site will walk you through the steps required.
  • On the ‘Get your NHS Covid Pass’ page, click ‘Domestic’.
  • Your name and QR Code will be displayed, if your second dose was received at least 14 days before. This is your NHS COVID Pass.
  • Click ‘Download PDF Copy’, save and print off a copy.
  • On entry to GroceryAid events, show your NHS Covid Pass print-out alongside your Photographic ID and ticket(s) if relevant to the event.

OPTION 2 – COVID PASS LETTER

By phone: call 119 to order a copy of the NHS COVID Pass letter. Lines may be busy so please allow sufficient time to make your telephone call.

Via NHS Website: https://www.nhs.uk/conditions/coronavirus-covid-19/covid-pass/get-your-covid-pass-letter/

Please note that the letter can take up to 5 working days to reach you. The letter will be sent to the address registered with your GP. If you have recently moved house, make sure you’ve given your new address to your GP practice before requesting a letter.

On entry to GroceryAid events, show your NHS Covid Pass letter alongside your ticket(s) and Photographic ID.

 

5. How do I get a Covid Pass to show that I have natural immunity?

If you tested positive for COVID-19 with a PCR test taken within 180 days of GroceryAid events (including 10 days self-isolation following the result) you are eligible for an NHS Covid Pass as you will have Natural Immunity.
If you have tested positive but there is no Pass you will need to follow the steps for Lateral Flow testing.

 

6. How do I demonstrate my Covid status if I am a resident outside of England?

RESIDENTS OF SCOTLAND

If you live in Scotland, you can obtain your vaccination status here

If you do not receive your vaccination status in time for GroceryAid events, please follow the instructions below to register a Lateral Flow Test result.

  • You can find where to get a free Lateral Flow Test kit here.
  • Take your test not more than 48 hours before you intend to arrive at GroceryAid events then go here
  • Follow the steps to register the test result. You will receive a text message and /or email confirming the test result.
  • On entry to GroceryAid events, show your negative test result confirmation text message or email.

RESIDENTS OF WALES

If you live in Wales, you can obtain your vaccination status here

If you do not receive your vaccination status in time for GroceryAid events, please follow the instructions below to register a lateral flow test result.

You can find where to get a free lateral flow test kit here.

  • Take your test not more than 48 hours before you intend to arrive at GroceryAid events then go here
  • Follow the steps to register the test result.
  • You will receive a text message and / or email confirming the test result.
  • On entry to GroceryAid events, show your negative test result confirmation text message or email.

RESIDENTS OF NORTHERN IRELAND + OUTSIDE OF THE UK

If you are resident in Northern Ireland or in a country outside the UK, or you do not receive your vaccination status in time for GroceryAid events, please follow the instructions below to register a lateral flow test result.

You can find where to get a free lateral flow test kit here

  • Take your test not more than 48 hours before you intend to arrive at GroceryAid events then go here
  • Follow the steps to register the test result.
  • You will receive a text message and /or email confirming the test result.
  • On entry to GroceryAid events, show your negative test result confirmation text message or email.

 

7. What should I do if I test positive for Covid-19 or have been told to self-isolate?

SELF ISOLATE AND FOLLOW THE GOVERNMENT GUIDANCE

If you test positive for COVID-19 using an NHS Lateral Flow or PCR test you will need to self-isolate immediately and follow NHS guidance

This means you will not be able to attend GroceryAid events so please act responsibly, stay at home to protect your fellow guests and the wider community.

Your ticket is transferable to a colleague, please contact  events@groceryaid.org.uk  to arrange this.

WHAT TO DO IF YOU ARE NOTIFIED TO SELF-ISOLATE BY NHS TEST AND TRACE?

If you are told to self isolate by NHS Test and Trace over the period you were due to attend GroceryAid events, you will need to do so immediately and follow NHS Guidance here.

This means you will not be able to attend GroceryAid events so please act responsibly, stay at home to protect your fellow guests and the wider community.

Your ticket is transferable to a colleague, please contact  events@groceryaid.org.uk to arrange this.

 

8. Contact details

If you have any questions, you should direct them to the GroceryAid events team: events@groceryaid.org.uk.